Implementing new procedures, products or any change in a business is a complex procedure that requires full knowledge in change management. Change management is an important process for all businesses for it ensures there is proper organizational structure including employees, to handle any changes necessary. Employees are the key for success or success of a business and thus should be fully prepared, and comfortable with any changes in a business, with regards to this, they should be well prepared so that they become comfortable with the planned changes. Learning to manage changes is an important aspect in maintaining the continuity of a business.
Fully analyze your business and identify areas of weakness, then determine the best changes to be made. You may perform complex or simple analysis depending on the underlying motive and factors.
Collect information and data on the proposed changes and list them in order of priority. If there are changes that need to be made together, it’s recommended that they be grouped together. While considering all the underlying factors, analyze ways in which the modifications affect your business, and create a presentation that explains the essence of the transformation and ways in which it enables the business realize its goals.
Present the information at your disposal to executives’ and managers. Encourage input of more efforts about changes proposed, and this should include how managers’ think the change will impact their departments. Then make any necessary adjustments that can make the plan conform to the expectations of the manager and executives.
The change plan is introduced to employees through an introductory memo that should be released not less than 60 days, to the date that the change is scheduled to take effect. Encourage the workers to contribute to the plan through employee groups that will analyze and make contributions to the plan.
Start training to implement the change in steps for all employees. The training should ideally be done some 30 days to the projected change date. The training should encourage employee participation for this will make the change better for the business, and enable employees understand it better.
Roll out a model of the change some two weeks prior to the change date as this will allow the employees experience the change and experiment with it. For instance, if you were to introduce a new computer program, a sample version for the employees should be accessible to them so that they can familiarize with its working.